Category: STARS

STARS Membership Committee
The 10th Anniversary Celebration at ALA Annual was a huge success! Thank you to everyone!

We will be collaborating with other committees to develop a RUSA STARs timeline archive inclusive of photos, events, webinars, etc.

Current projects also consist of improving recruitment and retention initiatives of our STARS members, as well as reaching out to other committees for information and updates. All are always welcome to join committee meetings, which are held virtually on the first Monday of every month. Contact Micquel Little, Chair of RUSA STARS Membership, at micq13@hotmail.com, for more details.

Micquel Little, Chair

ILL Discussion Group
The ILL Discussion Group hosted two panel presentations (Philadelphia Convention Center 204 A – Saturday, 1/25/14 – 10:30am-11:30am) at the 2014 Mid-Winter ALA Meetings, Philadelphia.

Over 70 people came to the presentation and exchanged lively discussions following the presentation. These included:

• ILL Unchained!: Freeing Your Media Collection

Megan Gaffney, Coordinator, Interlibrary Loan & Document Delivery Services, University of Delaware Library, gaffneym@udel.edu

Meghann Matwichuk, Coordinator, Film & Video Collection Department, University of Delaware Library, mtwchk@udel.edu

• A Case for Integration of Interlibrary Loan and Reference

Hong Ta-Moore (Library of Congress)

Kathleen S. Mannino (The College of New Rochelle, New Rochelle, NY)

We also met on Saturday (6/28, 10-30am-11:30am) at LVCC N258 for 2014 ALA Annual Conference, Las Vegas. Close to 90 people actively shared their experiences in various topics related to the ILL activities in their institutions.

Finally, please join us in welcoming Hong Ta-Moore, reference/ILL Librarian at the Library of Congress, who has been appointed as Vice Chair/Chair Elect for ILL Discussion Group.

Jaeyeon Sung, Chair

STARS Legislation & Licensing Committee
The committee recently met at the ALA annual meeting. Our main topic of discussion was the charge for this committee and whether it needs to be revamped. Participation in this STARS committee has recently been low and current members decided to take a fresh look at our role. We discussed possibilities for revamping the work of the committee, mergers with other committees, and the use of surveys to ensure our continued relevance. Members decided that an outreach survey would be most helpful, so please keep an eye out for its distribution this fall and share your opinions on how this committee might best serve STARS.

In the meantime, please consider joining us, as a member or by submitting thoughts and ideas on the role of this committee and/or possible projects. I’d love to hear them! Please contact the new Chair, Sherri Michaels, at shmichae@indiana.edu.

Sherri Michaels, Chair

STARS Education and Training Committee Annual Report, 2013-2014
The STARS Education and Training Committee held its seventh annual “Everything You Always Wanted to Know about ILL” workshop at Drexel University in Philadelphia on January 24th, 2014. The workshop featured speakers Megan Gaffney, Karen Janke, Cindy Kristof, and Collette Mak and attracted 56 attendees. Feedback from participants was positive. Planning is now underway for the eighth annual workshop to be held at the University of Chicago in January 2015, following the same format.

On October 16, 2013, the committee organized a free RUSA webinar entitled “Finding Dead People: Genealogy and Local History Resources for the ILL Practitioner.” Amber Case, University of Washington, and Cherie Weible, University of Illinois at Urbana-Champaign, presented and shared their slides and handout on the Education and Training Committee’s web page. Registration quickly filled up with 90 registrants and a waiting list. Fifty-six people ultimately logged in, though we suspect there were more viewers.

The committee also partnered with the RUSA History Section to produce a similar program at the 2014 ALA Annual Conference. The program was a success with over 150 attendees in a room with a capacity of 125. Completed surveys for the program have been submitted to RUSA for analysis.

The Education and Training Committee continued to update the ShareILL wiki (shareill.org) and was grateful to receive assistance from many other STARS committees. Work on this project is ongoing. In early 2014 outgoing STARS chair, Nora Dethloff, submitted an Emerging Leaders proposal to find someone who can help us update ShareILL. As of July 2014, we have heard that the project was accepted by RUSA. We are now waiting for ALA’s approval. If the proposal is accepted, our Emerging Leader will likely begin work in October 2014.

Karen Okamoto, Outgoing Chair

Codes, Guidelines, and Technical Standards Committee
The Codes, Guidelines, and Technical Standards Committee had three virtual meetings in early 2014 to begin the process of reviewing and revising the Interlibrary Loan Code for the United States and its accompanying Explanatory Supplement. Ryan Litsey (Texas Tech) completed his term as Chair of the committee in June, and Brian Miller (Ohio State) became Chair in July. Work on the ILL Code is scheduled to recommence in August 2014 with completion due by 2016.

Brian Miller, Chair

ALA RUSA STARS Research and Assessment Committee Annual Report 2013-2014
The 2013-2014 year was the inception of the Research and Assessment Committee (previously named the Research and Statistics Committee). Because of this, the committee has worked diligently to streamline procedures and work with all RUSA STARS committees on survey construction, distribution, and assessment of results to help guide future RUSA STARS programming and discussions.

This year, Bethany Sewell and David Ketchum have been elected as co-chairs of the committee.

• After a success program at ALA annual in 2013, the committee was asked to submitted a pre-conference proposal for ALA annual 2015 “ ILL Data Storm.”
• We plan to continue to evaluate the surveys of all RUSA STARS programs, discussion groups, and Hot Topics.

Six programs and discussions were surveyed, beginning with ALA Annual in 2013. Not all discussions were implemented in this process in this first year due to the new alignment and work that would eventually steer the process for RUSA STARS. Survey responses for RUSA STARS programming and discussions sessions indicate that participants are very satisfied with the direction of these meetings.

Suggestions (condensed from all programs and discussions) for future webinars or programs are (* indicate more than six requests for this topic specifically):

• More opportunities for sharing ideas, solutions, and problems with colleagues
• Challenges for genealogy librarians and how to solve them
• Land records
• Locating digital content
• Advanced business reference
• Article Exchange
• Comparison of ILLiad, OCLC or other management systems (e.g., Rapid)
• *Copyright (e.g., fair use, CCC)
• E-books
• IFM
• ILL basics (e.g., how to do ILL, best practices, stickers and adhesive labels, fill and unfilled defined, usages of multiple addresses, Article Change and ILLiad)
• ILLiad (software tips)
•  *Data analysis
•  *Ins and outs of creating resource sharing/consortia agreements
• International ILL
• License language and negotiation
• OCLC (software tips)
• Students worker management and workflow
•  Licenses and I
• How to interpret internet sources
• Open discussions
• Management issues and organizational models
• Advancement
• Alternatives to CONTU-compliance
• Automation methods
• Storage
• Trends in increases and decreases in ILL requests
• Best practices and the future of IL
• Lengths of loan periods
• Progressive or cutting-edge topics. ILL-Reference merge (or not_ and Lending AV aren’t very inspirational – we’ve been having these conversations for years.

Programs and Discussion Sections Surveyed
RUSA/CODES and STARS Joint Program – Enhancing Services through Integration of Interlibrary Loan and Acquisitions – Annual 2013

Does Your Data Deliver for Decision Making? New Directions for Resource Sharing Assessment – Annual 2013

Finding Dead People – Webinar – 10/16/13

Everything you wanted to know about ILL – Midwinter – 1/25/14

Hot Topics Discussion Group – Midwinter – 1/25/14

Interlibrary Loan Discussion Group – Midwinter – 1/25/14

Bethany B. Sewell, Chair

RUSA STARS Rethinking Resource Sharing Policies Committee
The committee has continued to work on rewriting the RSSI Stars Checklist to bring it up to date and to minimize bias towards academic libraries in the USA. We are aiming towards 100 questions, arranged under the seven principles of the Rethinking Resource Sharing Initiative Manifesto. We hope to finish the new edition by the fall of 2014 and be approved by STARS and the RRSI Steering Committee. Our current membership list includes at least one new member, Elizabeth Lane, who joined us at 2014 Annual.

Sue Kaler, chair 2014-15

RUSA-STARS Interlibrary Loan Committee Meeting Minutes
June 28, 2014 Las Vegas, NV

Committee members attended: Co-Chairs Carol Kochan and Lan Yang, Ken Peterson, Mary Radnor, Jeanne Voyles, Sarah McHane-Chase

Visitors: Amber Glass, Weldon Higgins, Ricky Wallace, Jenny Lee, Lavoda Smith, and Elizabeth Lane

Midwinter Meeting Minutes. Mary Radnor made a motion to approve the minutes, Ken Peterson seconded the motion and all were in favor.

2015 Annual Proposed Program – So far, we are not sure if our program proposal has been accepted. We should know shortly after the meeting. The first choice for RUSA-STARS board will be a ½ day pre conference program proposed by the RUSA STARS Research & Assessment Committee, the proposed program title is: “ILL Data Storm: Practical Assessment”. So we have a good chance of having our proposal being accepted.

• Program Planning for 2015: The Committee decided to go ahead and plan the program.

Program title: Acquisitions, Collection Development, Electronic Resources and Interlibrary Loan, Oh My! Connecting Users to what they want! The ALCTS Committee is willing to Co-Sponsor. They may wish to suggest an additional Speaker.

• STARS ILL committee proposes a lightning round session covering the following topics: 1) How demand driven acquisition of physical and electronic books affect interlibrary loan 2) What Occam’s Reader can do to allow interlibrary loan of electronic books 3) Outline the changes made by one Interlibrary Loan department to adapt to the current ILL environment 4) How patron ILL requests influence collection development

• Current Speakers: Teresa Hazen, Associate Librarian (Delivery, Description and Acquisition’s Team), University of Arizona Libraries; Ryan Litsey, Occam’s Reader Project Manager, Assistant Librarian, Document Delivery, Texas Tech University; Library Linda Dols, Library Information Analyst (Delivery, Description and Acquisition’s Team); University of Arizona Libraries Jennifer Duncan, Head of Collections, Utah State University Library

• We plan to have the speakers meet in advance via adobe connect to coordinate speaking and make sure the lightning rounds fit together.

• We should have year’s worth of data for Occam’s reader.

We think this program will appeal to Resource Sharing, Collection Development and Electronic Resource Librarians and staff. Librarians and staff from academic, public and special libraries.

We need to make sure we are providing up to date information for the program and that we are balancing the Program between providing cutting edge information and practical ideas that people can bring back to home library and implement.

We plan to send out a survey to ALA Members of ALCTS, Stars and other relevant committees to learn what is working well in their libraries and what challenges they are encountering. Linda Dols can help with Survey.

Other discussions:

• We spoke about how ILL is changing. Overall, the numbers of requests are declining (probably due to increased electronic journal packages). Current requests are more complex and libraries are seeing an increase in International Requests. How can libraries share data sets?

• Special Libraries. Elizabeth Lane, from The Frick Collection, sought the committee’s input on how to get items from Special Libraries. In many cases, they can digitize to fill requests. Perhaps in the future 3-D printers could be an option to share art. The committee thought that having a program on requesting/lendingSpecial Items might be a good future presentation topic.

• Best Practices for Lending, one committee member suggested that a 12-week loan be standards for all ILL departments. This is tricky. Most public libraries have much shorter loan periods.

Carol Kochan, co-chair
Lan Yang, co-chair

STARS Membership Committee
The Membership Committee was able to pass out and begin collecting updated committee information for the Web site. This initiative is step one in promoting committees to members in the coming year.

Membership is also organizing a party planning committee for the 10 year celebration of RUSA STARS @ ALA 2014. Committee members were solicited and, so far, we have Lars Leon, Heather Weltin, and Tina Baich on board. Membership will spearhead planning this celebration throughout the coming year.

Membership organized a review of the “Five Things” document to take place and also reviewed our STAR Gazing initiative to target non-academic members and past STARS Atlas-Systems Award winners. Naomi Chow has agreed to be a STAR Gazer in the near future!

Membership also shared some statistics with the group and confirmed all committee members would be staying on for another year!

Micquel Little, Chair

STARS Education and Training Committee
In March, the committee submitted a successful proposal for a free RUSA webinar. Amber Case, University of Washington, and Cherie Weible, University of Illinois at Urbana-Champaign will present “Finding Dead People” on the topic of genealogy resources for ILL practitioners. The webinar will take place on October 16, and we anticipate strong interest from staff of public, academic, and special libraries. The committee will also partner with the RUSA History Section to produce a similar program at the 2014 ALA Annual Conference.

The Education and Training Committee continued to update the ShareILL wiki (shareill.org) and was grateful to receive assistance from many other STARS committees. Work on this project is ongoing, and plans include the addition of sections on open access, services to distance education students, and ILL best practices.

The committee also added several YouTube videos to the series “Exploring Library Careers in Interlibrary Loan and Resource Sharing.” New videos feature Megan Gaffney, Nora Dethloff, and Troy Christenson and are available at http://www.ala.org/rusa/sections/stars/section/educationandtrainingcommittee/etc.

Finally, this year’s STARS Atlas Mentoring Award was presented to Daniel Chesney of Southern Nazarene University. The award committee was chaired by Collette Mak, University of Notre Dame.

Jennifer Jacobs, Chair

STARS Hot Topics Discussion Group
A vice chair for 2012/13, Chair Elect 2013/14 was elected: Jesslynn Shafer, MSLIS Resource Sharing and Document Delivery Coordinator, Binghamton University Libraries, Binghamton, NY.

A new assessment tool was implemented for 2013 ALA Midwinter and received only two responses. The tool was revised for the 2013 ALA Annual conference. The general response was affirmative.

When participants at the Hot Topics Discussion Group at 2013 ALA Annual were asked if they would like a short presentation to introduce topics or a specific subject, the response was primarily negative, stating that it would take away time from the general discussion. When asked if they liked the existing format, the majority of people said “yes” and would like it to continue in its current format, especially if the time was reduced to one hour.

Troy Christenson, Chair

STARS Interlibrary Loan Committee
Jeanne Voyles and Joanne McIntyre are the outgoing Co-Chairs. New Co-Chairs will be Carol Kochan and Zheng Yang. Jeanne Voyles agreed to stay on as a member of the committee to support the new co-chairs and the work of the committee.

For 2013 ALA Annual, the committee planned and coordinated the discussion group topic, entitled: “How Will the Current Climate/Trends in Libraries Influence/Impact the Future of Resource Sharing?” Lars Leon, University of Kansas, made a brief presentation, posed questions to the audience throughout the session, and engaged attendees in a variety of current topics and trends. There were ninety-three-plus attendees for the hour-long session. The room was a good size and accommodated the number of attendees. We believe that out of that session there will be ideas to consider for future programming. The committee was pleased with the attendance and participation by attendees. Lars did an excellent job presenting various topics and facilitating the discussion. This may be a good model for future sessions.

Jeanne Voyles, Co-Chair

STARS ILL Research and Assessment Committee
As of June 2013, the STARS Executive Committee approved a name change for the STARS ILL Research and Statistics Committee. The new name will be the STARS ILL Research and Assessment Committee with the following charge:

To explore, develop, and promote assessment activities focusing on library resource service communities and STARS membership needs. Support research and assessment collaboration among STARS members. Coordinate, produce, and review STARS program evaluations and other self-assessment activities.

The committee continues to brainstorm ideas about this new charge and the expectations that come with it. Much organization will need to be done over the next year to ensure the success of this new direction.

The committee worked diligently to plan a program for the 2013 ALA conference in Chicago. The program title was “Does Your Data Deliver for Decision Making? New Directions for Resource Sharing Assessment.” The presenters included: Charla Lancaster, Director of Assessment and Library Access Services, Virginia Tech; Collette Mak, Manager, University of Notre Dame; and Margaret Ellingson, Team Leader, Interlibrary Services, Emory University. The program was successful with over 200 attendees (standing room and sitting room on the floor only), as the room could not accommodate all that wished to attend.

In the year leading up to the program, the team worked on shaping the topic so that three different perspectives on recent data collections were given. Appropriate planning including marketing, feedback mechanisms, room planning, and organization of the day of activities to name a few was completed.

The committee also made some changes to the ALA Connect web pages in order to better reflect the committee charge.

The committee met several times over the course of the year via Blackboard to discuss these various topics. We look forward to another successful year and look forward to the changes in our charge to support RUSA STARS.

Charla Lancaster, Chair

Vendor Relations Committee
We have reviewed a number of topics that were of interest to members of the committee and determined that the question of how not to print requests and use of mobile technologies are areas that we’d like to pursue in the coming year.

Elizabeth Ringwelski, Chair

Georgia State Copyright Case
The final court opinion the Cambridge University Press. Press; Oxford University Press; Sage Publications v. Georgia St. University case was given on May 11, 2012. It largely upheld most of the uses of Georgia State, and considering the context of Judge Evan’s ruling according to ARL’s issue brief prepared by Brandon C. Butler, the opinion creates a “very comfortable safe harbor for fair use of books on e-reserve. Educause has a wide range of information about the case for anyone who wants a more in-depth analysis.

The Center for Copyright Information Alert System
The committee reported on 6/28/2012 regarding the partnership between content producers and ISPs who came to their own agreement on how to monitor, regulate, and penalize certain internet behavior. Touted as part of a “progressive educational system to help subscribers understand the significance of protecting copyright” (see http://www.copyrightinformation.org/alerts), it is also part of a behavioral intervention and mitigation system that raises important questions about internet rights, anti-trust practices and due process. Considering how unaware those on STARS have been to this implementation of a new “Copyright Alert System,” it is important to get the word out and start a conversation about one of the largest raw exercises of concerted private power on internet behavior we’ve yet seen.

Welcome Shannon O’Grady (Colorado Library Consortium) as incoming chair and offer thanks to Robin Moskal as she assumes the responsibility of Secretary for RUSA STARS, and Joseph Sharpe as he rotates off to contribute to Assessment related functions.

Joe Sharpe, Chair

The RUSA STARS Rethinking Resource Sharing Policies Committee met at ALA Annual in Anaheim to discuss current projects and initiatives. The most pressing was a revision of the Rethinking Resource Sharing STAR Checklist, which serves as a compilation of best practices in resource sharing that libraries can use to gauge how they are providing such services to their local communities and to their library partners. The committee completed revisions on two-thirds of the Checklist and are busy scheduling times to finish reviewing it. Emerging best practices in resource sharing are under consideration as the committee weighs how to expand the Checklist beyond its 60+ items.

Evan Simpson, Chair

This committee did not meet at Annual in Anaheim, but we are looking forward to our program at ALA Annual 2013 in Chicago, which has been approved. The topic is on mergers of acquisitions and ILL departments; title and speakers are still to be finalized. The program will be on Saturday, June 29  from 1:00-2:30 PM.

Sydney Thompson, Chair

Our committee hosted a very successful program at ALA Annual titled, “Sharing Our Collections: Looking to the Future.” The program featured a “floating collections” project undertaken by a public library consortium, a shared eBook collection in an academic library consortium, and a vendor introduction to how next generation, cloud-based integrated library systems (ILS) will support collection sharing. This program is scheduled to be offered again, this fall, as a webcast.

The committee has taken July to indulge in a collective sigh of relief. We anticipate regrouping in August to begin forming our plans for the next year.

Peter Collins, Chair

The Committee’s major project for the year was finalizing the “Guidelines for Interlibrary Loan Operations Management,” which has been under development since 2006. The guideline was approved at the ALA 2012 Midwinter Meeting in Dallas by the RUSA Standards and Guidelines Committee. The new guideline is available on the RUSA website.

Current guidelines that the committee maintains are the following:

Each guideline is reviewed every seven years and the committee had no other guidelines or standards to maintain this year.

Jen Bartlett, Chair

The RSS sponsored program for 2013 annual has been approved by RUSA. The title is “Does Your Data Deliver for Decision Making? New Directions for Resource Sharing Assessment.” We have three speakers confirmed.

Congratulations to Charla Lancaster and Susan Buzzell, who will be joining us as the incoming co-chairs.

RSS plans to continue work on compiling a resource sharing glossary project and updating ShareILL.

Amy Boucher, Chair

The Section Review Task Force Committee came together at the ALA Annual meeting to discuss our progress and review what needs to happen for the remainder of the year. This committee is charged with preparing a section review for the RUSA board by March 2013. We have been meeting monthly via conference call over the past year. We have gathered preliminary information from the STARS committee chairs as well as historical information on programming and membership.

Sherri Michaels, Chair

ALA programming changes that will take effect at the Annual Conference in Chicago 2013 have limited the number of program slots and designated that all conference programs will be held at the Conference Center. Our committee was asked to consider having our RUSA STARS ILL Program proposal: “How Will the Current Climate/Trends in Libraries Influence/Impact the Future of Resource Sharing?” moved from a program to a presentation at the RUSA STARS ILL Discussion Group. The committee agreed with this proposal.

This program will focus on trends and reasons for changes in ILL requests and how these may affect resource sharing as a whole. The committee will use data from a survey of the Greater Western Library Alliance (GWLA), conducted in spring 2012. Members of the GWLA plan to complete another follow-up study in the spring of 2013. The committee discussed and identified potential speakers for this upcoming program, as well as its format and options for engaging participants and marketing strategies.

Jeanne Voyles, Chair

STARS welcomed Natalie Beam, Head of Access Services at University of Hawaii at Hilo and recipient of the 2012 STARS-Atlas Systems Mentoring Award, to the all-committee meeting.

The Education and Training committee will hold its 6th annual “Everything You Always Wanted to Know About ILL” pre-conference workshop on January 25, 2013 in Seattle. The University of Washington has generously donated space in Odegaard Library; OCLC and Atlas Systems are providing additional support.

Our video series exploring careers in ILL has received positive feedback and over 1,000 total views on YouTube. We will continue to add content and welcome participation. Please contact Lars Leon (lleon@ku.edu) if you are interested in filming a one-to-two minute video.

Finally, the Education and Training Committee will partner with ShareILL administrators to update the ShareILL wiki. We hope that other STARS committees can contribute their own expertise and make this resource as accurate, current, and useful as possible. Please contact Committee Chair Jen Jacobs (jjacobs3@luc.edu) if you are interested in helping with this project.

Jen Jacobs, Incoming Chair

The International ILL Committee is in the final stages of completing a report on the survey of international libraries conducted in 2011. We hope to have it to the Executive Committee for approval in a month or two. The Committee plans to write an article with further analysis of the survey. The Committee will also assist the Education and Training Committee in updating ShareILL by creating a page regarding international ILL.

Congratulations to the new chair of the International ILL Committee, Tom Bruno.

Tina Baich, Chair

The RUSA STARS Membership Committee completed revisions for their initiative-in-progress, titled “RUSA STARS’ 5 Things Every New Resource Sharing Librarian Should Know,” and are in the process of submitting it for final review to the Executive Committee. Membership is also moving forward with a program that will highlight a RUSA STARS member before each ALA conference. “Star Gazing” is a program being designed to share more information about STARS members at a time where new librarians/members might enjoy learning more about a friendly face they may run into at the conferences.

Congratulations to the new chair of the Members Committee, Micquel Little.

Micquel Little, Incoming Chair

The Vendor Relations Committee sponsored a presentation at the ILL Discussion Group meeting at ALA this year. The description of the presentation was:

“The Changing Landscape of e-delivery: Hear how libraries are using Atlas Systems Odyssey, BSCAN from Image Access , Relais Express from Relais International, and OCLC’s Article Exchange for electronic delivery in their interlibrary loan offices. You’ll learn about the key features of each product to determine whether they fit your e-delivery needs.”

Each presenter described their ILL environment, including the number of articles sent and received via this system; why they chose the system they are using, features, ease of use, technical requirements, and any pertinent limitations.

The Vendor Relations Committee members also decided to put forward a presentation that we hope to include in the Midwinter  ILL Discussion Group meeting. The topic would be an update on the review of the ISO ILL standard. We are waiting for confirmation that that will be included on the agenda for the meeting.

Becky Ringwelski, Chair

The Organization Committee discussed whether the committee should be dissolved or combined with another group. A possible merger would be considered with the Membership Committee, as our committee functions have been combined in other RUSA sections. The Committee also discussed a need to update the STARS handbook, regardless of a merger or dissolution decision. These decisions will be postponed until after the Section Review is completed.

Sarah McHone-Chase, Chair