Category: Fall 2011

The Committee hosted a panel discussion on consortial borrowing on Sunday, June 26th. Twenty-five attendees listened to speakers Randy Dykhuis (Midwest Collaborative for Library Services), Melissa Trevvett (Boston Library Consortium), and Peter Collins (BorrowDirect) discuss topics such as selecting a union catalog model vs. Z39.50 search, workflow efficiencies, communicating to patrons, and negotiating policies. Questions from attendees included loan period policies, how to choose a system, predicting and managing increased workload, and usability testing.

LLAMA SASS has approved a program for 2012 Annual; the focus will be something along the lines of “Sharing Our Collections: Future Trends.” A few program ideas were offered by people attending the panel: technology to create a single intelligent ILL request form that auto-routes the request to the appropriate service, getting library directors together to talk with each other about resource sharing/access policies, and managing membership in multiple consortial borrowing groups.

Kristina Eden, Outgoing Co-Chair
keden@umich.edu

The Committee will again sponsor the very popular workshop: “Everything You Always Wanted to Know about ILL but Were Afraid to Ask” at the 2012 Midwinter Meeting at the Dallas Public Library. The speakers will be Megan Gaffney, Karen Janke, Cindy Kristof, and Collette Mak. OCLC will again provide refreshments, and Midwest Collaborative for Library Services (MCLS) will handle registration.

Four YouTube videos featuring ILL librarians discussing different aspect of ILL have been filmed, with more to come. These videos are aimed at informing library school students about the opportunities in interlibrary loan since our field is rarely discussed in library education. The first set of videos will be vetted by MLS students and then released to the public in the near future.

The Committee will review the Atlas Mentoring Award to set selection and mentoring guidelines.

Margaret Bean, Outgoing Chair
mbean@uoregon.edu

There were thirty-eight people who attended the Hot Topics Discussion Group meeting on Saturday, June 25th. Next year’s Chair, Naomi Chow, from the University of Hawaii, Manoa (nchow@hawaii.edu), was introduced. The group voted in the new Chair-Elect, Troy Christenson, from Florida Atlantic University (tchrist9@fau.edu).

The following topics were covered:

• Using email only to send and receive ILL requests vs. using Ariel or Odyssey.
• Getting It System Toolkit (GIST), an easy method for making purchasing/acquisition decisions and orders instead of borrowing on ILL.
• ILL statistics – what data do you save and how is it used?
• ILL books on self-help shelves: yes or no?
• ILL requests for e-content, borrowing and lending, and the effect on resource sharing.
• ILL lending or borrowing statistics down and why?
• Using Kindles, iPads, etc. for ILL: Are any doing this and how?
• Obtaining/purchasing online “pre-published” article requests.
• Experience using OCLC Knowledge Base?
• Handling multiple ship-to addresses with a single OCLC symbol

Julia Gustafson, Outgoing Chair
jgustafson@wooster.edu

About sixty-five people attended the ILL Discussion Group on Saturday, June 25th. Gerrit van Dyk and Jared Howland from Brigham Young University presented on licensing and lending for e-resources, and the presentation was followed by general discussion on many different topics. Ryan Litsey from Texas Tech University was elected as the incoming Vice-Chair/Chair-Elect, and David Atkins has taken over as the ILL Discussion Group Chair for 2011-2012.

Megan Gaffney, Outgoing Chair
gaffneym@udel.edu

During its meeting at ALA Annual, the STARS International Interlibrary Loan Committee discussed plans for analyzing and presenting the data gathered in the survey it was conducting. The survey on international ILL, which closed on June 30th, was open to both U.S. and international libraries. Two Committee members, Heather Weltin and Tina Baich, submitted a paper proposal based on the survey for the Interlending & Document Lendins Serivces (ILDS) Conference to be held in Chicago in September. Plans for preparing the paper were discussed. Karen Janke provided an update on plans for the pre-conference social the Committee is hosting for the ILDS Conference. Marlayna Christensen completed her term as Chair of the Committee. Tina Baich will serve as the Chair for 2011-2012.

Tina Baich, Chair
cbaich@iupui.edu

The Committee met at Annual on Saturday, June 25th. Topics discussed were:

ALAConnectPage

• The latest headlines and updates on licensing and legislation

Standardizing License Language

• Why reinvent the wheel? Yale has created aLicensingStandardsWebsitewhich should be very useful for anyone looking to keep their license language standardized

Legislation Alert

• Costco v. Omega (Supreme Court 2010)
• 10 StrikesBill – Senate 978
• STM/ARL International ILL Controversy

○     There has already been an official response to theSTMStatementonResourceSharing practices by theAssociationofResearchLibraries (ARL) and theInternationalCoalitionofLibraryConsortia (ICOLC)

○     The group will draft a resolution and submit it to RUSA in support of the ARL response

Committee action items agreed upon include:

• Continue to seek relevant news on legislation and post to ALA Connect
• Create more of a presence for the Committee on ALA Connect
• Stay in contact with the Vendor Relations Committee; talk to the vendors and ask them to attend the meeting to answer questions. Get input from the listserv about concerns and issues, obtain a report from the vendors, discuss within the Committee
• Meet via teleconference more frequently
• Keep constant vigilance over breaking news and post to the ALA Connect page

Joseph Sharpe, Chair
af4939@wayne.edu

The STARS Membership Committee met at ALA Annual as part of the STARS All Committee Meeting. The STARS welcome letter for new members has been sent to forty-three new members, and no responses have been received. The Committee decided changes were needed to the format and content of the letter. It was decided to shorten the letter, focusing on providing links to information posted on the STARS site. It was also decided to make the letter more personal by adding the names and contact information for all members of the Committee in the signature. The group also decided that a member of the Committee will send a follow-up email two weeks after the letter is sent, offering additional support and a personal contact in STARS.

The “5 Things a New Resource Sharing Librarian Should Know” were discussed and edited. The Committee is putting the final touches on content for what will soon be turned into a web page for new resource sharing librarians.

The Committee discussed initiating a mentoring program, matching a new STARS member with a mentor or “buddy.” The mentor would help the new member get involved in STARS, give them a contact person for questions, and provide a friendly face at STARS events come conference time.

Additional activities discussed were preliminary planning for a STARS Happy Hour for Anaheim in 2012, starting a recognition program for STARS members who make an extraordinary contribution, and a STARS “member of the month” initiative.

Nora Dethloff, Chair
ndethloff@uh.edu

The Rethinking Resource Sharing Policies Committee developed a sixty-plus item checklist for libraries to use as a way to reflect on the resource sharing services they provide. The STAR Checklist was distributed beginning in February of 2011. A number of libraries have completed it and have qualified as Rethinking Resource Sharing STARS, including seventeen libraries belonging to the Association of Southeastern Research Libraries. They are listed on the RethinkingResourceSharingwebsite and have received certificates noting their achievement. In addition, a number of libraries in Australia completed the Checklist this spring and summer, many of which also qualified as Rethinking Resource Sharing STARS.

At ALA Annual, the Committee continued working on the next phase of the STAR Checklist. This involves transforming the Checklist from a simple list of items to a dynamic resource. The idea is to link each Checklist item to a relevant definition, example, or other resource. Linking practitioners to such information will enable greater understanding of any concept, best practice, technology, or other item mentioned in the Checklist that a library may not be engaged in. To this end, the Checklist will become a toolkit. A process for moving forward with this was discussed, and the Committee hopes to have completed the process by the end of summer. In addition, the Committee decided to begin offering STAR recognition for different levels of activity with Checklist items. Where before a library needed to be engaged in 80% or more of the items on the Checklist, the Committee is offering STAR recognition to libraries that are engaged in 60% or more, who will be awarded one star, 70% or more—two stars, 80% or more—three stars, and 90% or more—four stars.

The Committee also discussed its role in helping libraries that do not qualify as STARS or that are interested in learning more about how to engage in services, best practices, and other items noted on the Checklist. Committee members are committed to working with libraries that participate in the Checklist and are willing to offer advice and guidance in order to help libraries improve their resource sharing services.

Evan Simpson, Chair
Evan.Simpson@tufts.edu

The Vendor Relations Committee has worked with Tony Melvyn of OCLC to have them supply lists for collection development: Top Serials and Books Loaned. The committee received these lists in late January and with OCLC’s permission has published them onunder the title OCLC‘sMostRequestedListsfor 2009-2010. We hope to receive periodic updates to these lists as well as a “most-unfilled” list.

Committee members are also reaching out to pertinent vendors such as OCLC, Atlas, Relais, etc. to engage them as participants in our meetings. We hope to have some of them in attendance at the Committee’s Midwinter meeting.

Becky Ringwelski, Chair
e-ring@umn.edu